Occupational safety documents and regulations
One of the cornerstones of our company's success is employee satisfaction. To achieve this, we need to provide them with safe and healthy working conditions in terms of equipment, organization, and personnel. This is precisely the goal set by the „Act XCIII of 1993 on occupational safety (hereinafter referred to as Mvt.).
However, in addition to the Mvt., there are numerous regulations relating to occupational safety, which cover various documentation impose obligations on employers. At first glance, the sea of documents may seem difficult to navigate, and most of them are considered occupational safety and/or occupational health specialist activities. In practice, this means that your company must have a contract with a company that provides occupational safety and occupational health specialist services.
Mvt.: „8. § Legislation may classify certain tasks as occupational safety or occupational health activities. The employer may only assign tasks classified as occupational safety tasks to persons with professional qualifications specified in separate legislation – in the field of mining, mining – and tasks classified as occupational health tasks to persons with professional qualifications in occupational health [occupational medicine (industrial medicine), occupational hygiene, public health and epidemiology, preventive medicine, and public health].”
Concluding a contract takes a lot of pressure off the employer, because specialists prepare the necessary documents, such as:
- workplace risk assessment, in which they assess the risks posed by the activity, the working environment, and the machinery and equipment, summarize the measures taken to reduce the risks, and make recommendations on further steps needed to minimize the risks.
- registration of hazardous substances, Reviewing the contents of safety data sheets. This is also an important step, as knowledge of the hazardous substances used enables the specialist to prescribe the necessary protective equipment and can also assist the occupational health specialist in performing any blood or urine tests (biological monitoring).
- personal protective equipment provision scheme, which specifies for each job the type, level of protection, and protective capabilities of the protective equipment to be worn during the activity
- medical examination procedures, in which we describe and regulate the scope and frequency of medical fitness examinations for employees
- material for preliminary and recurring occupational safety training. Although anyone can conduct training, the preparation of training materials is considered a specialized occupational safety activity.
In addition to these basic occupational safety documents, numerous other „papers” are required depending on the activity performed. Before commissioning our dangerous machines and technologies, preliminary occupational safety inspections must be carried out, followed by periodic inspections at regular intervals. We must ensure that our ladders, hand trucks, and forklifts are inspected regularly, that our electrical equipment is checked for electrical safety, and that our hand tools are inspected by mechanics.
We may need to conduct biological, chemical, and ergonomic risk assessments to prevent occupational illnesses.
After a potential accident at work, it must be recorded and investigated, the appropriate conclusions must be drawn, and measures must be taken to prevent similar accidents in the future.
We take the burden of documentation off your shoulders, but don't forget! As a responsible employer, you can't sit back and relax, because you are responsible for ensuring compliance with our recommendations!
